Onboarding Software Transform your employee onboarding into a smooth & engaging experience
Provide your new employees with a seamless onboarding experience from the job offer, thanks to onboarding software designed to streamline your HR processes and boost engagement.
An HR Onboarding software designed to meet your needs
Efficiency
Automate training management, from identifying needs to post-training follow-up.
Reliability
Facilitate employee engagement in their professional training journey with simplified access to sessions and personalized pathways.
Commitment
Manage your regulatory obligations related to continuous professional training and the renewal of certifications with complete safety.
Master all steps related to onboarding new employees
Discover the 3 key features to structure and streamline your employee onboarding process.
Future Employee Portal
Even before their first day, your future hires can access an online space designed to ease their onboarding. They can easily:
• view practical information related to their start (date, time, location, manager’s name…)
• complete their personal data
• submit the required supporting documents (bank details, social security certificate…)
• check the company news feed
• electronically sign their employment contract, IT policy, etc.
Accessible from a computer or smartphone, this future employee portal promotes a smooth transition and lays the foundation for a trusting relationship.
Centralized Tracking of New Employee Integration
Access a consolidated view of all employees in the integration process: filter by period, status, or department, and quickly see who has received access, who has logged into the future employee portal, and who has completed their profile. You can swiftly identify the progress of tasks associated with each integration.
From this dashboard, you can perform individual or bulk actions: send access, follow up with employees, or update their information. This interface simplifies and structures the management of new arrivals, even at scale.
Collaborative and Structured Task Management
Plan and automatically assign actions to be completed before, during, and after welcoming the new team member. Each task can be assigned to a manager, a specific user, or a department. For example, the IT team receives a task to prepare the new employee’s workstation.
Each participant is notified at the right time and tracks their actions in their dedicated space. They simply validate completed tasks, ensuring HR services are executed without omissions or unnecessary follow-ups.
Show your new team members that you are ready to welcome them
Optimize employee integration with the advanced features of our HR onboarding software.
Access personal and contractual data, as well as all ongoing or completed onboarding tasks, directly from the employee profile.
Create custom forms to collect essential information from the start (mutual membership, clothing size, emergency contacts…).
Gather feedback from new arrivals after a few weeks with structured responses tailored to your needs and fully actionable.
Ask the future team member to submit their supporting documents or complete their data through dedicated tasks, subject to HR validation.
Create a 100% customized evaluation form and schedule a meeting with the manager after arrival to set goals and clarify expectations.
Transform an accepted candidate into a future team member with one click, without re-entering data, and automatically initiate their onboarding process.
Make the collection of personal data compliant, structured, and transparent for HR as well as employees.
Want to professionalize your HR onboarding?
Discover how the mpleo onboarding software can provide a seamless and smooth integration experience, while reducing the mental load on your teams.
FAQ – Onboarding Software
A HR onboarding software structures and automates the integration of new employees. It centralizes documents, tasks, practical information, and actions to be taken, providing a clear, coherent, and professional onboarding journey. The goal: reduce errors, save time, and create a better onboarding experience.
A manual onboarding process often leads to oversights, multiple follow-ups, and complex coordination between HR, managers, and support services. With onboarding software, all steps are planned, assigned, and tracked automatically. Information is centralized, making integration more reliable, faster, and smoother for everyone.
The software provides a future employee portal that allows the team member to prepare for their arrival: access practical information, submit documents, complete personal data, or sign their contract. This transparency reassures the newcomer and fosters a welcoming feeling from the job offer stage.
mpleo automates the sending of access credentials, the collection of supporting documents, reminders, task assignment to relevant departments, electronic signatures, and the tracking of integration steps. This automation reduces the mental load on teams and ensures deadlines are met.
Managers access a dedicated space where they see upcoming arrivals, their tasks to complete, and the progress status. They know exactly what to do, when to do it, and which information has already been shared. This enhances their involvement and ensures a more structured onboarding.
Yes. When a candidate is selected, they become a future team member with a single click. Their onboarding process starts automatically, without re-entering data. This continuity ensures a smooth transition between recruitment, onboarding, and HR management.
The software oversees the collection of personal data, ensures document traceability, and confirms that all regulatory steps are completed. This strengthens GDPR compliance and simplifies potential audits or inspections.
Yes. mpleo allows you to create multiple onboarding templates tailored to roles, locations, responsibility levels, or specific service needs. You can customize tasks, forms, or documents to collect for each group.