Managing personnel files

The challenge

Keeping personnel files up-to-date can take up quite some time, as this is often a manual process. An example: people have to contact HR when they get married, become a father/mother,… because (in this case) this has an impact on payroll. HR loses valuable time with this kind of requests and manual processes.

The solution

mpleo offers you the opportunity to centralize and digitize the management of personal data. Our solution allows your employees to keep their own files up to date and thus to share this responsibility with HR managers and line managers. This will substantially reduce the administrative burden.

What’s in it for your HR department?

Our #MySelf-Service module will help HR to:

Enable employees to keep their own personnel file up-to-date
Validate changes
Automatically connect changes with payroll data, etc.

What’s in it for your employees?

Our #MySelf-Service module enables your employees to:

See exactly what is stored by accessing their own file
Modify their own personal data
Add emergency contacts
Have an overview of their equipment

What’s in it for your organization?

Our #MySelf-Service solution enables your organization to:

Decrease the administrative burden on your HR department and line managers
Have access to fully up-to-date data anywhere, anytime

#MySelf-Service

Features

	Audience			Benefits
List of features	HR	Employees	Organisation	Refine your strategy & improve governance	Improve & automate processes	Centralize & integrate data and applications	Put your people in the driver seat
Have access to your personal data	✓ HR	✓ Employees	✓ Organisation	Refine your strategy & improve governance	Improve & automate processes	✓ Centralize & integrate data and applications	✓ Put your people in the driver seat
Modify personal data	✓ HR	✓ Employees	✓ Organisation	Refine your strategy & improve governance	Improve & automate processes	Centralize & integrate data and applications	✓ Put your people in the driver seat
Add emergency contacts	✓ HR	✓ Employees	✓ Organisation	Refine your strategy & improve governance	Improve & automate processes	✓ Centralize & integrate data and applications	✓ Put your people in the driver seat
Modify data linked to payroll (e.g. marriage, children,..)	✓ HR	✓ Employees	✓ Organisation	Refine your strategy & improve governance	✓ Improve & automate processes	✓ Centralize & integrate data and applications	✓ Put your people in the driver seat
Custom validation processes on data changes	✓ HR	Employees	Organisation	Refine your strategy & improve governance	✓ Improve & automate processes	Centralize & integrate data and applications	Put your people in the driver seat

Framework

Transversal features

	Audience			Benefits
List of features	HR	Employees	Organisation	Refine your strategy & improve governance	Improve & automate processes	Centralize & integrate data and applications	Put your people in the driver seat
Stay up-to-date with news flashes & alerts	✓ HR	✓ Employees	✓ Organisation	Refine your strategy & improve governance	Improve & automate processes	✓ Centralize & integrate data and applications	Put your people in the driver seat
Create workflows in line with your company needs	✓ HR	Employees	✓ Organisation	Refine your strategy & improve governance	✓ Improve & automate processes	Centralize & integrate data and applications	Put your people in the driver seat
Create dashboards (reports, graphs, excel exports,…)	✓ HR	Employees	✓ Organisation	✓ Refine your strategy & improve governance	✓ Improve & automate processes	Centralize & integrate data and applications	Put your people in the driver seat