Discover the mpleo human resources solution

Privacy Policy

Attract the best candidates
Attract the best candidates Simplify exchanges Simplify exchanges
Request a demo

Last update on 8th april 2026

1. Why this privacy policy?

1.1 : This is the privacy policy of HRWeb Solutions BV (hereinafter also referred to as: “HRWeb”, “we”, “us” of “our”). Our contact and company details can be found in Article 3 below.

1.2 : We take your privacy very seriously. That is why we take all appropriate measures to protect your personal data in accordance with applicable data protection legislation, including the General Data Protection Regulation (GDPR).

1.3 : This privacy policy applies to the processing of your data by HRWeb via our website available at https://www.mpleo.com/be/. This privacy policy explains, among other things, what personal data we process via the website, how we do this, why we do this, what rights you have, and with whom we may share your data. We strive to provide you with as much transparency as possible in this regard.

We recommend that you read this policy carefully. You can consult this policy at any time under the heading ‘Privacy Policy’ on our website.

If you have any questions or requests, please email privacy@hrweb.be .

1.4 : Please note that this policy does not cover the privacy policies, statements, or terms and conditions of third parties or any websites linked to our website. We are not responsible for any processing carried out through such websites, applications or platforms; such responsibility lies with the aforementioned third parties who determine the purposes and means of the data processing carried out via those websites, applications or platforms.

1.5 : We can change this privacy policy at any time. Therefore, please consult it regularly. The amended privacy policy will be published on our website. This privacy policy was last updated on 24 March 2026.

1.6 : This privacy policy is subject to Belgian law. Only the courts of Brussels are competent in the event of a dispute.

2. Who is responsible for processing your data via the website?

We (HRWeb). We are the so-called ‘data controller’, to use the technical term. This means that we determine the purpose and means of the processing and are responsible for the lawful and correct processing of your personal data via our website.

3. How can you contact us?

Legal form: Private limited company

Name: HRWeb Solutions

Registered office: Ikaroslaan 15, 1930 Zaventem

Company number (CBE) : 0807.855.293

E-mail : privacy@hrweb.be

Website hyperlink: https://www.mpleo.com/be/

Our DPO can be contacted at the following email address: privacy@hrweb.be

4. What data do we process about you and how?

4.1 : HRWeb may process the following data about you via the website:

  • Identification data, such as your first name and last name. These data are only processed if and to the extent that you contact HRWeb yourself via the demo request form, the email address, or the telephone number as stated on our website.
  • Company data, such as the name and address of the company, business email address and telephone number, job title, number of employees, and HR-related interests/needs. These data are likewise only processed if and to the extent that you contact HRWeb yourself via the demo request form, the email address, or the telephone number as stated on our website.
  • Any other personal data that you may provide in the demo request form or communicate via the email address or telephone number as stated on the website.
  • Electronic data: device data, log file data such as IP address, browser and operating system, external websites, pages visited (and date and time of connection), and cookies.

4.2 : HRWeb may receive your data directly from you when you provide them via the demo request form, the email address, or the telephone number listed on the website. We may also process your personal data through cookies on our website. Our cookie policy can be consulted at: https://www.mpleo.com/be/en/cookie-policy-eu/.

4.3 : The processing of the above-mentioned (personal) data is necessary for the purposes set out in Article 5 below.

5. Why and on what basis do we process your data?

5.1 : HRWeb processes your personal data for:

  • Contact, inquiries and information (only if and to the extent that you have contacted us yourself via the demo request form, the email address, or the telephone number as stated on our website)
    We process your personal data via the website in order to contact you, to be able to process any questions you may have and to provide you with the necessary information about our organisation, our services, our website or other information related to our services or activities (e.g. offering a demo of the HR software).
    The processing of your data for these purposes is based on the legitimate interests of HRWeb insofar as these outweigh your (privacy) rights or interests.
    If you do not provide certain data, such as your identification details, we may not be able to contact you (again), provide you with information or provide you with services.
  • Direct marketing : Your data may be used for direct marketing purposes. This includes sending you, via our newsletter or other means (e.g. social media), information about HRWeb, our services, activities, or other information that may be of interest or useful to you (such as upcoming events).
    If you are already a customer or otherwise involved in a contractual relationship with us, such processing may be based on our legitimate interests to conduct business, which may, where applicable, override your (privacy) rights and interests. If you are not a customer or otherwise involved in a contractual relationship with us, we require your prior consent to send you marketing communications (e.g. by subscribing via our website). Where applicable, your consent is freely given and may be withdrawn at any time.
    If you no longer wish us to process your personal data for direct marketing purposes, you always have the right to object (unsubscribe or oppose such processing), free of charge and without providing any reason (see also Article 9.3 below). You may contact us at any time for this purpose via privacy@hrweb.be.
  • Ensuring the optimal functioning of our website: When you visit or consult our website, we may process certain electronic data, such as cookies and IP addresses (see also Article 4.1 above). Cookies facilitate the interaction between you as a visitor and our website and are used to improve the user experience and to collect statistics among visitors of our website.Cookies also ensure that your personal settings and preferences are stored or that image and sound material can be played. Certain cookies may be placed by a third party, e.g. to measure the use of our website.
    More information about the use of cookies can be found in our cookie policy: https://www.mpleo.com/be/en/cookie-policy-eu/.
  • Any transfer to our partners, service providers, suppliers, and/or other contractual parties of HRWeb, such as our web administrator or hosting provider, for the execution of the above points.
  • We may process your personal data in order to comply with legal obligations.

5.2 : The processing of your personal data via the website is not subject to so-called ‘automated individual decision-making’ or profiling.

6. Who else receives or processes your data (besides HRWeb)?

6.1 : Your data is also processed by our partners, service providers, or suppliers with whom we collaborate in the context of the website, e.g., our web administrator(s), hosting provider(s), and/or IT partners who only process your data in the context of your visit and use of the website.

6.2 : Your data may also be shared with other entities within the Septeo group, including relevant internal departments (such as sales, marketing, customer support and IT), in particular through the use of a shared CRM system. Such processing takes place for internal administrative purposes, including the management of requests, customer relations and commercial follow-up.

More information on the processing of your personal data within the Septeo group can be found in the Septeo privacy policy: https://www.septeo.com/en/legal/confidentiality-policy

6.3 : We are not responsible for the processing of your data by third parties who do not do so on behalf of HRWeb, but are responsible for this themselves.

6.4 : HRWeb may be required to disclose or process your data on the basis of a legal obligation incumbent upon it and/or in response to a request to do so from supervisory authorities or government agencies.

7. Will your personal data be transferred outside the EU/EEA?

No. Should this nevertheless be the case, any such transfers to countries outside the EU/EEA will be based on appropriate safeguards and mechanisms (such as an adequacy decision of the European Commission – for example in respect of third parties established in the United States that are certified under the EU-US Data Privacy Framework).

8. Combien de temps conservons-nous vos données ?

We will not retain your data for longer than is necessary for the purposes described above in Article 5, unless special legal provisions apply to its storage or processing. For more information about the retention periods for data processed via cookies on our website: https://www.mpleo.com/be/en/cookie-policy-eu/. Specific legal retention periods may apply to certain data. In any case, the principle that we do not retain your data longer than necessary always applies. If your personal data is no longer necessary for the intended purposes, we will delete or anonymize it as necessary.

9. What are your rights?

9.1 : You have the right to information about the processing of your data via the website. This is communicated to you via this privacy policy. You can also request additional information from us at any time.

9.2 : Vou have the right to request us to:

  • Access your data. You can obtain one copy of the requested information free of charge. If you request additional copies, we may charge you a reasonable fee for this as an administrative cost.
  • Rectification of your data (if necessary);
  • Erasure of your personal data if:
    • the processing of that data is no longer necessary for the purpose or purposes for which it was processed by us;
    • you have withdrawn your previously given consent;
    • you object to our processing;
    • the personal data has been processed unlawfully by us;
    • this is necessary to comply with a legal obligation; or
    • the personal data has been processed in connection with an offer of online services to children.
  • Restriction of processing that relates to you. You have the right to obtain restriction of processing if you:
    • you contest the accuracy of the data we hold;
    • the processing is unlawful and you oppose the erasure of the personal data and request the restriction of its use instead;
    • we no longer need this data, but you still need it for the establishment, exercise, or defense of legal claims; or
    • pending a response to the question of whether the legitimate grounds of HRWeb outweigh those of you or your (privacy) rights if you have objected to the processing on the basis of our legitimate interest.

9.3 : You have the right to object to the processing of your data.

You may, at any time and free of charge, object to the processing of your data for direct marketing purposes. You can do so easily by notifying us at privacy@hrweb.be. In that case, you will no longer receive marketing messages, communications, or newsletters from us. In any event, our electronic communications will always provide you with the opportunity to unsubscribe (opt-out).

9.4 : You have the right to transfer your data (to another controller). This is only possible if the processing is based on your consent or if the processing is carried out by automated means.

9.5 : I If the processing of your personal data is based on your consent, you have the right to withdraw your consent at any time.

9.6 : You also have the right to lodge a complaint with the Data Protection Authority (Drukpersstraat 35, 1000 Brussels – T: +32(0)2 274 48 00 – E: contact@apd-gba.be). In the event of a complaint, you can also contact HRWeb directly at: privacy@hrweb.be.

9.7 : The exercise of your rights, as set out above, is always subject to the requirements and conditions laid down in the applicable legislation (such as the General Data Protection Regulation (GDPR)).

9.8 : To exercise your rights, simply send a request to HRWeb at privacy@hrweb.be. You must provide sufficient identification.

If we have reason to doubt your identity, we may ask you for additional information necessary to confirm your identity. We will usually ask for a copy of your identity card to verify who is actually submitting the request. Please ensure that any information or data that is not necessary for the verification and confirmation of your identity is blacked out or otherwise removed or rendered unreadable.

Questions? Feel free to contact us at privacy@hrweb.be.